CLMS Reporting – A Guide for State Chairs

Why Logging DAP Activities in CLMS Matters

As a State Chair, one of your most important administrative responsibilities is ensuring that all Drug Awareness Program (DAP) activities are properly logged in CLMS (the Elks Charity and Lodge Membership System).

This data is critical for measuring the impact of the program, securing funding and resources, and ensuring that volunteers and lodges receive proper recognition for their efforts.

Failure to log activities means that valuable outreach efforts may go unrecognized at the national level, which can impact funding, support, and future programming.

What Needs to Be Logged?

Every state-level DAP-related activity should be documented, including:

Statewide events (conferences, large-scale awareness campaigns, etc.).
Meetings with government agencies, schools, or law enforcement regarding DAP efforts.
Distribution of educational materials at the state level.
Major funding efforts or sponsorships secured for DAP initiatives.
Volunteer hours contributed to the program at the state level.

Your Role in Ensuring Compliance

1. Educate District & Lodge Chairs

Many District and Lodge Chairs are unaware that their activities must be logged.
As a State Chair, you should regularly remind them to track their work and submit data correctly.

2. Set Clear Expectations

During state meetings, emphasize the importance of logging all activities.
Provide examples of what should be logged and why it matters.

3. Follow Up & Offer Support

Check in with District Chairs to ensure that they are monitoring their Lodge Chairs’ CLMS submissions.
Work with National Directors if additional training or system access is needed for volunteers.

Need Help?

If you or your team members are unsure how to log activities correctly in CLMS, reach out to your National DAP leadership for guidance. Ensuring accurate reporting strengthens the program and helps secure ongoing support at all levels.